|To be recorded by the county recorder for recording purposes, all documents
- Be on 8 ½" by 11" paper.
- Have a 2 ½" margin at the right top of the first page and 2 ½" margin
at the bottom of the last page. All other margins minimum of ½" (sides)
- Have an area reserved on the top right of the first page for the file mark of
- Be acknowledged in accordance with A.C.A. 16-47-207. That means "Subscribed and
sworn by" is not acceptable.
- Be legible. Particular attention needs to go into the names and legal description.
Documents must have original signatures or be certified by a court or agency of competent jurisdiction.
If your original document does not meet the above standards, the recorder may waive the requirements for good cause and record your document for an additional $25.00. Said fee is in addition to the regular recording fees.
All deeds must have the following affidavit signed: “I certify under penalty of false swearing that documentary stamps or a documentary symbol in the legally correct amount has been placed on this instrument.”
All deeds must have the address for the tax statement or the document will be returned.
We find that legal descriptions that have been faxed and then taped onto the document
are not legible when reproduced. Legal descriptions that have been reduced to "fit"
into the document are many times illegible. Try having those descriptions e-mailed.
Or if you are sending it by fax to have it signed and then mailed, try making it
an attachment on e-mail. Any font less than eleven (11) could cause the document
to be illegible as well. A personal request is that you do not fold your documents
when mailing to this office but instead mail them in large envelopes. The creases
that are made when folding can result in blacked out lines across the document when
scanned. This sometimes falls across the land description or the names of the parties,
which is necessary information for proper indexing purposes. Non-textured 20 lb.
bond paper is preferred for best scanning results. Enclose self-addressed, stamped
envelope for return of documents. If your original document does not meet the above
standards in allowing space for the File mark, you may add a cover sheet. Additional
charges will apply. Cover sheet must have a top margin of 2 1/2". List the
type of document, grantor(s) and grantee(s) in the middle of the document. (Example:
Re-recordings: This office is not re-recording instruments unless pre-approved.
Especially under the new guidelines, it makes it difficult to re-record as once
the 2 ½" margins have been filled; there is no more space available to put
our recording information. If it is necessary to re-record, you may be required
to add a cover page to your document with the information as to why it is being
re-recorded and allowing additional space for the file mark as well as Certificate
of Record at the end of the document. Certificate of Record printed on your forms
is no longer needed as our office upon recording now prints it. Make sure that all
deeds have the following affidavit signed: "I certify under penalty of false
swearing that the legally correct amount of documentary stamps have been placed
on this instrument." Any variation from this statement will result in the return
of the document without recording. No exceptions.